Inside Innovation at Xerox: Smart Document Review Technology Puts Millions of Documents at your Fingertips

Documents can be moved across digital table top, similar to real sheets of paper
Grenoble, France – Imagine being able to find, open, sort, move and review thousands of documents at the touch of a finger. Or how about sorting through millions of documents in hours rather than weeks?

Scientists at Xerox Corporation (NYSE: XRX) have created a prototype “smart document” review system where users can gather around a large touch-sensitive table top display and sort documents merely by moving their fingers across the screen. The interface is as familiar as using your iPhone or smartphone touch screen – but more than a 150 times larger, making it easy for several people to work together.

Developed by researchers at the Xerox Research Centre Europe, the document review technology assists users to quickly group similar documents. Documents can be put side-by-side for comparison, scaled up or down, or piled in a corner of the table, just as real sheets of papers are placed on a real desk, but with all the capabilities of digital documents. And, by simply pointing to a few relevant documents, the user “teaches” the system what information is important. The system then uses this knowledge to automatically categorize and sort millions of documents in a fraction of the time it takes to do so manually.

The research technology promises to significantly improve the document review process, one of the biggest challenges for document-intensive industries such as insurance, pharmaceutical, medical, financial and legal. For example in the e-discovery process attorneys can examine a small portion of the evidence documents, indicating which ones are relevant to the case and those that are not. The smart document review system then quickly scans the entire repository, automatically retrieving all documents to be read by a professional.

“When you consider the vast number of documents involved in litigation, patent searching, government security and intelligence analyst reports, it’s easy to understand how some review efforts involve millions of documents,” said Caroline Privault, project leader at the research center. “We believe that a tool like this will have a major impact on the cost, accuracy and speed of document review.”

Xerox’s document review system builds on previous technology called CategoriX, developed by a team of researchers at Xerox Research Centre Europe. CategoriX itself is currently available as part of Xerox Litigation Services suite of offerings for advanced e-discovery in the legal industry.

CategoriX is an automated document classification tool designed by scientists in linguistics and statistics. This technology combined with the touch-table screen from PQ Labs form the basis of this smart document review prototype.

The prototype system is going through a customer pilot phase before being further developed for commercialization. Availability will be announced at a later date.

View a video demo of the prototype document review system.

About Xerox
Xerox Corporation is a $22 billion leading global enterprise for business process and document management. Through its broad portfolio of technology and services, Xerox provides the essential back-office support that clears the way for clients to focus on what they do best: their real business. Headquartered in Norwalk, Conn., Xerox provides leading-edge document technology, services, software and genuine Xerox supplies for graphic communication and office printing environments of any size. Through ACS, A Xerox Company, which Xerox acquired in February 2010, Xerox also offers extensive business process outsourcing and IT outsourcing services, including data processing, HR benefits management, finance support, and customer relationship management services for commercial and government organizations worldwide. The 133,000 people of Xerox serve clients in more than 160 countries.

New technology and improved services expected to generate more than $600 million
DALLAS — The City of Indianapolis has selected Affiliated Computer Services, A Xerox Company (NYSE: XRX), to overhaul its public parking system, delivering advanced technology and convenience to the city’s motorists and businesses.

This unique public-private-partnership is expected to raise more than $600 million for the city during the 50-year agreement. ACS will simplify parking by introducing new meters that accept credit cards and, eventually, payments by cell phone. Xerox’s expertise in document and print management will provide additional efficiency and expertise, contributing to the improved revenue generation from parking operations.

“Parking management is becoming increasingly difficult for cities due to budgetary constraints and competition for limited resources,” said David Amoriell, group president of Transportation Solutions, ACS, A Xerox Company. “ACS and its local partners bring more than 180 years of combined parking management expertise and modern technology to help Indianapolis provide residents with intelligent transportation systems that yield convenience, jobs and revenue.”

ACS will replace the antiquated coin-operated meters beginning in early 2011. Initially the project calls for ACS to modernize and maintain 3,600 metered parking spaces. Updates on the installation and the project itself can be found at the ParkIndy website: http://www.parkindy.net/.

ACS has assembled a team of experienced parking professionals to deliver the landmark parking system to the city’s residents and businesses. Other members of the team include Denison Global Parking a minority-owned business enterprise, and Evens Time, a woman-owned business enterprise, both of Indianapolis, with experience delivering parking management products and services locally and around the world.

ACS has successfully implemented, managed, and operated parking systems for more than 25 cities in the United States during the past 25 years. ACS is the largest provider of transportation services to governments worldwide, with projects in 30 countries. The company’s Transportation Solutions Group enables its clients to address revenue collection, traffic safety, and congestion challenges by deploying end-to-end technology solutions that advance the movement of millions of people every day.

About Xerox
Xerox Corporation is a $22 billion leading global enterprise for business process and document management. Through its broad portfolio of technology and services, Xerox provides the essential back-office support that clears the way for clients to focus on what they do best: their real business. Headquartered in Norwalk, Conn., Xerox provides leading-edge document technology, services, software and genuine Xerox supplies for graphic communication and office printing environments of any size. Through ACS, A Xerox Company, which Xerox acquired in February 2010, Xerox also offers extensive business process outsourcing and IT outsourcing services, including data processing, HR benefits management, finance support, and customer relationship management services for commercial and government organizations worldwide. The 133,000 people of Xerox serve clients in more than 160 countries.

For more information, visit http://www.xerox.com, http://news.xerox.com or http://www.acs-inc.com. For investor information, visit http://www.xerox.com/investor.